Plot Inspection Process

As you are aware, our bylaws require gardeners to start cultivating their plots by April 30th (#12) and to maintain their plots throughout the gardening season, including weeding plots at least once a month (#13). Our bylaws also include rules for structures erected on plots (#16) and placement of tall and/or staked crops (#17).

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In order to ensure that the garden is maintained throughout the season and to ensure a fair and consistent process, the executive committee is implementing a formal inspection of all plots.

Inspection Dates

The committee will inspect all garden plots as follows:

May 15* Cultivation of plot has begun, excessive weeds addressed, any structures meet bylaws
July 15 Maintenance of plot (cultivation ongoing, plot tidy and free of excessive weeds, tall and/or staked crops planted as per bylaw #17)
September 15 Same criteria as July 15 inspection
November 15 Plot has been cleared, except for winter crops and perennials (Bylaw #14)

*This year, the first inspection will be carried out on June 2, 2018.

The inspection dates will appear under “Upcoming Events” on our website as they arise.

Notice and Enforcement

The following steps outline the process that will be used to address any issues:

  • If your plot needs attention for specific items, you will receive a notice with details.
  • You will have two weeks to address the issues outlined in the notice.
  • If you receive two notices in a single gardening season, you will be sent a termination letter.
  • If you receive a termination letter, you have the right to appeal within two weeks of the date of the letter.
  • The executive committee will meet to review the appeal and will make a final decision.

If you have any questions about the inspection process or about any of the bylaws for maintaining your plot, please contact the committee.

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